|
|
|
|
|
|
WHEN YOU ARE THE SPEAKERS CORNER TOASTMASTER:
-Choose a theme for the meeting
-Obtain speakers’ biographical introductions form their Member Profile on the website or contact them directly
-Arrive early if possible
-Help assist any guests if the VP Membership is absent
-Welcome any guests sent in by the Greeter if the VP Education is absent or already assisting a guest. Make a Guest name card and have the guest sign the guest book (the VP Membership will need the information for follow-up)
-Ask if the guest wants to be introduced by you. If you are making the introduction, ask how he or she learned about our club etc. Introduce the guest at the appropriate time (see agenda)
-Check with speakers for any last minute changes
-Check with the VP Education re any agenda meeting role changes
-Call the meeting to order on time or, if necessary, give a 2 minute extension
-Welcome any special guests or Officials if they attending in an official capacity
-Follow the agenda’s ‘Toastmaster’ duties: announce any agenda changes; call on the Greeter or appropriate Guest introducer; introduce the Theme of the Day; introduce the Grammarian and ask for the Word of the Day; call on the Table Topics Master; following Table Topics, introduce the speakers and their evaluators; introduce the General Evaluator; following the general evaluation, invite questions or comments and make any announcements
-NOTE: before introducing CTM speakers, give the speech timing, and refer the audience to the speech objectives on the back of the evaluation forms. IF THERE ARE GUESTS PRESENT, ask the evaluators to read the speech objectives and give the speech timing. FOR ATM SPEECHES, always ask the evaluator to give the speech timing and objectives
-Read the speaker’s short biographical introduction and introduce the speech: first with the speech title, then the speaker’s name and again, the speech title
-following each speech, call for one minute for the audience to make its evaluation
Toastmasters general comments:
As Toastmaster of the Day, you face the task of introducing the other members of the program. If the Toastmaster does not perform the duties well, an entire meeting can end in failure. Therefore, this task is not usually assigned to a member until he or she is quite familiar with the club and its procedures. The primary duty of the Toastmaster is to act as a genial host and conduct the entire program. Program participants should be intriduced in such a manner as to prepare the audience to listen with excitment and rapt attention. It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.
Check with the Vice President Education to find out if a special theme has been set for the meeting and if there are any program changes. If no theme has been set, you may decide the theme and notify participants.
Call the Table Topics master to discuss his or her duties. Also provide the Table Topics master with a list of program participants to insure these people will not be called on for Topics responses.
Call all speakers in advance to remind them that they are speaking. Interview them to find out their speech title, manual project number, purpose to be achieved, time requested, and something interesting about themselves which you can use when introducing them (job, family, hobbies, education, why this topic to this audience, etc.)
Call the general evaluator to confirm the assignment. Ask the general evaluator to call the other members of the evaluation team (speech evaluators, Topics master, timer, grammarian, ah counter, etc.) and remind them of their responsibilities.
Prepare introductions for each speaker. A proper introduction is important to the success of the speaker's presentation. To prepare a good introduction, refer to "Introducing the Speaker," included in this packet.
Prepare remarks which can be used to bridge the gaps between program segments. You may never use them, but you should be prepared to avoid possibly awkward periods of silence.
Remember that performing as Toastmaster is one of the most valuable experiences in your club work. The assignment requires careful preparation in order to have a smoothly run meeting.
Prepare the meeting agenda for distribution at the meeting.
At the meeting
Arrive early in order to finish any last-minute details. Check with the speakers for any last-minute changes. Distribute agendas. Sit near the head of the table and have your speakers do likewise for quick and easy access to the lectern.
During the meeting
Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.
Always lead the applause before and after the Topics session, each prepared speaker, and the general evaluator.
Remain standing near the lectern after your introduction until the speaker has acknowledged you and assumed control of the meeting; then be seated,
Introduce the general evaluator as you would any speaker; the general evaluator will then introduce the other members of the evaluation team.
Introduce the Table Topics master as you would any speaker. If the Table Topics master forgets to call for the timer's report and vote for best Topics Speaker, you do it. Introduce each speaker in turn. At the conclusion of the speaking program, request the timer's report and vote for Best Speaker. Briefly reintroduce the general evaluator. If the general evaluator forgets to call for the timer's report and vote for Best Evaluator, you do it. While votes are being tallied, make announcements (such as verification of next week's program). Award trophies, ribbons or buttons. Request the Thought for the Day (if appropriate). Adjourn the meeting, or if appropriate, return control to the Chairman.
Resources
Introducing the Speaker (Code 111)
Chairman (200)
Patterns In Programming (Code 1314)
When You're the Introducer (Code 1167-E)
| | Date | Name | | Tue, Aug 04, 15 | Bruce L | | Tue, Sep 08, 15 | [Open] | | Tue, Sep 15, 15 | Sujata C | | Tue, Sep 22, 15 | Bruce L |
| |
|
|
